EXPOB BENEFITS

The Beneficial Nature of EXPOB

EXPOB brings a realistic approach to project management, especially for SMEs with mixed office-based and field-based activities. It is inspired by the concept of consolidating 'all evidence in one place,' much like Charles Darwin’s comprehensive presentation of natural selection. By centralizing every element of projects run by SMEs, EXPOB provides streamlined management, enhanced efficiency, and sustainable practices. Below is a summary of EXPOB's benefits and features designed to support project owners, managers, and teams.

Core Features of EXPOB: Comprehensive Yet User-Friendly

EXPOB offers a comprehensive suite of features designed to streamline and enhance project management for SMEs by bringing all essential elements together. These features include defining and characterizing a project, planning, providing technical information and protocols for implementation, and quality control of the final product. Additionally, EXPOB supports key managerial activities such as organizing teams, facilitating communication between team members, involving the client, and managing budgeting and resources. It is designed to handle daily, routine, and any other tasks by offering a variety of tools that ensure smooth operation and effective management within the project environment, making tasks and activities more measurable and controllable. Every aspect of project management is covered, making EXPOB an indispensable tool for businesses.

1. Defining Project Scope and Specifications

EXPOB simplifies the process of defining a project, including its scope and specifications. Project managers and project owners can move beyond vague labels like 'clinic project' or 'villa project' to clear technical descriptions. In the EXPOB environment, users can define projects in terms of location, category, field, size, type of ownership, ISO standards, and regulations, ensuring every team member understands the project’s character without repetitive explanations. This feature fosters clarity and alignment from the outset.

2. Detailed Planning, Resource Prediction, and Risk Analysis

EXPOB provides an intuitive ‘Breakdown Page’ where projects are divided into Stages, Sub-Stages, Task Groups, and Tasks. This default structure can be fully customized to meet specific project and team needs. EXPOB enables flexible and practical task creation depending on the project’s structure and processes. Project managers can create three types of tasks: Simple Task, Quick Task, and Power Task. This feature supports iterative management methodologies, such as Agile, by enabling parallel task completion and effective collaboration through breaking complex projects into classified, independent individual tasks. By using this planning feature:

· Project managers can ensure nothing is overlooked, avoiding costly mistakes.
· Stages, Sub-Stages, Task Groups, and Tasks can be adjusted in priority, added, or eliminated as needed.
· Resources can be allocated for each component.
· Risk-prone areas can be easily identified.

"Get started today and create your first project in minutes with EXPOB"

3. Sharing Technical information

Depending on the type of task created by the project manager (Simple, Quick, or Power task), the EXPOB app facilitates the sharing of classified technical information, including notes, drawings, implementation protocols, and other essential documents for each individual task. This feature ensures that all team members can access the information they need when they need it, fostering collaboration and enhancing the efficiency of project execution. The key benefits of this feature are:

· Providing a comprehensive and real-time office-field connection.
· Implementing tasks according to technical information rather than the implementers’ skill or experience level.
· Avoiding conflicts related to the implementation method and quality of tasks.

4. Role Designation and Responsibility Assignment

The EXPOB platform accommodates diverse roles, including Project Owner, Project Manager, Expert, Controller, Coordinator, Doer, and Supplier. In the EXPOB environment, each role has a specific panel in the task process panel, where they can manage tasks using specific tools and access related notifications. Additionally, similar to the real world of SMEs, users can hold multiple roles in the EXPOB environment, enhancing versatility in small teams. Users with multiple roles benefit from multiple panels, ensuring that every activity is completed effectively.

5. Control and Double-Checking of Critical Tasks

Mistakes and oversights are inevitable in any project. EXPOB’s fault detection and communication tools help mitigate this risk and reduce the impact of faults by real-time communication and recording. By enabling this simple yet practical control mechanism, the effects of workforce skill shortages can be effectively reduced. By using this feature:

· Controllers can record faults, suggest solutions, and attach evidence such as images.
· Fault notifications are shared in real-time, ensuring team members address issues promptly.
· Managers can arrange additional reviews and tests to double-check critical tasks and prevent costly corrections later.
· Doers involved in a project can be ranked automatically according to their faults.

"Get started today and create your first project in minutes with EXPOB"

6. Smooth and Transparent Communication

In small and medium-sized projects, where the structure is often straightforward, there is generally effective on-site communication among team members. The EXPOB app enhances this communication by providing a platform for standardized messaging and real-time office-field communication. This feature minimizes misunderstandings and ensures that all team members are aligned on project objectives and updates. Additionally, by maintaining a clear record of communications, EXPOB safeguards the rights of team members, offering a transparent resolution mechanism in the event of potential conflicts. EXPOB standardizes communication through:

· Notifications and announcements.
· Predefined message templates for clarity and consistency.
· An approval system to confirm task completions and other significant milestones.

7. Streamlined Change Management

Change is inevitable in any project. Flexibility in confronting with any type of change and continuing the process of the project with low cost and quick reactions is an essential characteristic of a project team. EXPOB simplifies this process by:

· Allowing tasks to be replaced while retaining records of changes.
· Enabling team member replacements without disrupting ongoing work.
· Automatically adjusting budgets to reflect changes.
· Keeping a record of the changed components of the project.

8. Utilizing Project Data to Strengthen Future Outcomes

At project completion, the summarized data of the project's process helps teams avoid past mistakes and make evidence-based decisions for future projects. This feature addresses one of the significant gaps in SMEs, which often lack specific systems to obtain analyzable data from their projects. EXPOB empowers users with robust data analytics, capturing various information depending on the needs of the project team, such as:

· Fault logs
· Cost and time analyses
· Workforce statistics

"Get started today and create your first project in minutes with EXPOB"

9. Facilitating Experience Sharing Among Users

EXPOB provides a platform for users to share experiences, participate in forums, and access technical articles through the EXPOB Academy. This platform fosters knowledge exchange and supports skill development within the EXPOB community. The EXPOB Academy aims to mitigate the effects of the shortage of skilled workers by offering opportunities for knowledge and experience sharing.

10. Supporting Team Self-Improvement

EXPOB’s ranking system motivates team members to excel by fostering healthy competition. For instance, a "Doer" with minimal recorded faults can rise to the top of the rankings, encouraging all participants to improve their performance. Any registered user can opt to have their name included in the "Professionals List" by selecting the appropriate option during the registration process on the EXPOB app.

11. Prioritizing Health, Safety, and Environmental (HSE) Considerations

EXPOB integrates HSE principles as a default component of every project. A dedicated "HSE & S" stage (Health, Safety, Environment & Security) includes predefined Sub-Stages and Task Groups to ensure compliance with HSE standards, alongside security issues on the field. Additionally, Managers can flag tasks with potential risks, enabling proactive mitigation by informing every user involved in a task of potential risks. Whether a project manager prefers to apply HSE & S in the project or not, EXPOB highly recommends this for all project members.

"Get started today and create your first project in minutes with EXPOB"