QUICK TRAINING

Quick Training

This guide provides a streamlined overview of EXPOB’s core features and essential functions. As you will discover, managing projects within the EXPOB environment is intuitive and structured.

For a more detailed understanding, register and access the in-app Help Menu. It includes visual training materials designed to onboard your entire team within a few hours. 

Figure 1- Flexible Project Operations. Initial planning activities can be conducted within a free-of-charge Core Project. Once planning is finalized, the Project Manager can scale-up to Core+ by purchasing a license to unlock full operational capabilities.

A. Getting Started

A.1. Creating A Project
Registration with EXPOB is simple, quick, and free of charge. Enter your name, surname, phone number (e-SIM or virtual phone numbers are acceptable), and email address.

A.2. Breaking the Project Down
EXPOB requires phone number verification during registration. As a security consideration, we verify users via phone numbers as a unique verification tool. It is important for us to prevent potentially malicious individuals from participating in projects using our users' names. Phone numbers are used solely for user verification (refer to our Privacy Policy and Terms of Use).

A.3. Assigning Roles: Classify Project Activities by Responsibilities
After registration, you can easily verify your e-mail address and edit your profile to update personal information, change your password, upload a profile image, or edit your professional description.

A.4. Run the Project Tasks on Process Panels
Upon signing in, you are directed to the EXPOB Home Page. To begin running a project, simply click "Create New Core Project" on the Panorama Hub. All projects you create, or those where other users have invited you to a role, will be located here.

B. EXPOB Environment

The EXPOB application interface consists of several structured components, including:

Pages, Bars, Boards, Labels, Panels, and Forms

Each component is designed to support a specific layer of project management, enabling users to navigate and operate the system efficiently while maintaining full control over project data and workflows. 

C. The Details Board: Realtime Statistics

The Details Board provides a comprehensive overview of the project’s current status and history through multiple labels, including:

Calendar Label, Statistics Label, Last Activity Label, Project Info Label, Users Label

By delivering a centralized stream of real-time data, the Details Board eliminates the need for manual and periodic progress reporting. Stakeholders gain instant visibility into past, current, and upcoming activities, enabling faster and more informed decision-making.  

D. Work Breakdown (WB Board)

When initiating a new Core Project, users are prompted to select a default Work Breakdown Template.

EXPOB provides a set of pre-configured industry-standard templates while also allowing users to create and save custom Work Breakdown Structures (WBS) for future use.

This capability ensures:

• Consistency across projects

• Faster project setup

• Reuse of proven planning structures

E. WB Board Tools

The Project Manager is equipped with vital tools for structural management:

• Save WB as Template: Allows the PM to save their refined WBS architecture for future projects, ensuring organizational consistency.
• Download WB as Excel: Facilitates exporting the WBS for reporting or external planning. This tool is also available to the Coordinator. The Excel format of your project's WB is useful for accounting and reporting.

F. Creating & Operating Tasks: Quick Task (Q), Power Task (P) & Sticky Note (N)

The Project Manager creates tasks within the WB Board using two task types based on complexity:

Sticky Notes simplify non-technical reminders and daily lists, while Quick Task and Power Task structures enable effective execution of technical project tasks within Integrated Process Panels (IPP). 

Each IPP includes role-based panels that allow users to perform their responsibilities in a structured and coordinated manner. This enables collaborative execution of tasks while maintaining clarity, accountability, and process consistency.

G. Roles and Team Creation

G.1. The Logic of Roles
EXPOB builds project integrity by connecting tasks to roles. Aligned with advanced management practices, EXPOB prioritizes roles over individuals, ensuring that processes remain consistent regardless of who performs the task. This role-based architecture is one of EXPOB’s key differentiators.

G.2. Role-Responsibility Correlation
EXPOB aligns its role structure with real-world construction project roles. Regardless of company or team size, core responsibilities remain consistent across all projects. Each responsibility may be carried out by a dedicated specialist, or—especially in smaller companies—a multi-hatted individual may perform several roles at once.

G.3. Role-Feature Correlation
To enable role holders to perform real-world project workflows, EXPOB assigns specific features to each role. Some roles have exclusive capabilities, while others share common features across multiple user types. This role-based feature design is what differentiates EXPOB from generic project management tools and makes it uniquely suited to the construction industry.

G.4. Flexible Roles
The Project Manager (PM) assigns roles based on project needs. This flexibility supports both large organizations and compact teams. EXPOB allows:

      1. A user to perform different roles across tasks

      2. Multiple roles within a single task when necessary

Examples:

• A user may act as Controller (CON) in one task and Expert (EX) in another

• A user may act as both Expert (EX) and Controller (CON) in one task

• The Project Manager (PM), Project Owner (PO) and Coordinator (CO) can act as (CON), (EX) or Doer in all tasks

• The Project Manager can take on any role within the project

G.5. Team Creation
The Project Manager (PM) invites users to the project. Invitations require approval from both the PO and the invited user. The key rule in team creation is to define the Project Owner (PO) first, as the primary approver of all user invitations. The Project Manager (PM) can assign themselves as the Project Owner if they prefer not to involve the client in the EXPOB system.

H. Integrated Process Panels (IPP): The Command Center of Execution

Every task in EXPOB is executed within the Integrated Process Panel (IPP). Each IPP represents a complete process environment, where stakeholders, inputs, outputs, and decisions are managed in one standardized place.

This structure ensures that each task is executed with clarity, coordination, and traceability, significantly improving overall project quality. There are two types of IPPs, including: 

• Quick Task (Q): Designed for fast and efficient execution with simplified control. Quick Task IPP includes three panels: Manager’s Panel, Owner’s Panel, and Coordinator’s Panel.
• Power Task (P): Designed for complex tasks requiring technical validation, quality control, and multi-level approvals. Power Task IPP includes five panels: Manager’s Panel, Owner’s Panel, Expert’s Panel, Controller’s Panel, and Coordinator’s Panel.

Example:

Fault Logging the Controller (CON) on IPP

The fault logging system is one of EXPOB’s key differentiators. While the PM and EX submit the technical information for the task through the Manager’s Panel and Expert’s Panel of the task IPP, the CON uses this information to inspect the executed work. During site inspections, the Controller (CON) can record defects or non-conformities as Faults directly within the Power Task. The Controller submits the Fault Description, Proposed Solution, and Severity Level for each fault. The system automatically generates the fault date and reference number upon submission.

This transforms traditional defect tracking into a structured technical workflow, improving resolution speed, quality control, and accountability.

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I. Functional Considerations of Running Projects by EXPOB

I.1. Task Approvals

EXPOB uses structured multi-user approvals to ensure quality, team integration and accountability. Approvals are carried out on a task basis within the IPP or in the relevant interface areas.

I.2. Notifications (In-App and Email)
All team activities are communicated to the PO and PM via automated notifications. Notifications regarding specific task activities can be viewed within the notification boxes in each task’s Integrated Process Panel (IPP). Project invitations are emailed to the address specified by the Project Manager. The Project Owner receives updates by email too. Task-based approval requests for each user are delivered as notifications to the Notification Box in the IPP.

J. Licensing

Every new project begins as a free Core Project. When a project moves from planning to active site execution, it requires a Core+ License. The PM can follow the "Scale Up" process from the Dashboard Bar. Our sales team will guide you through the transition to ensure your project execution continues without interruption. Additionally, EXPOB’s Research and Training department provides team training for CORE+ users during the project adaptation process.

K. Infrastructure and Technology

K.1. Downloading the Web-Based Version of the EXPOB Application
For your convenience, you can save EXPOB to your Desktop, pin the application to your Taskbar, or set it to run automatically when you turn on your computer. For the best experience, we recommend installing the EXPOB app via Microsoft Edge. This unlocks the full power of Flutter, including seamless, simultaneous AI capabilities directly within your workspace.